Consular Services

(Procedures to be Followed and Forms to be Submitted for Entry into/ Return to Japan)
(Countries and Regions which are not Subject to Denial of Permission to Entry(Travel Advice & Warning on Infectious Diseases Level 2))

September 30, 2020

The GOJ has started/ decided to start the framework (either Business Track or Residence Track) with the following countries/regions which are subject to denial of permission to entry.

Residence Track: Cambodia, Laos, Myanmar
Business Track: the GOJ is still coordinating with each country/region to start Business Track.

Foreign nationals who are willing to enter Japan based on 1(2) in the decision on September 25, 2020, need to follow the procedures for Residence Track. Please check the details here.

Some of the forms (the Written Pledge, the Schedule of Activities in Japan and the Format for certificate of pre-entry test results) were updated on September 17. Please be sure to use the latest version of each form.

(Figure1)Japan to country Y(Conceptual Diagram)  (Note) In case Y is not subject to denial of permission to entry
(Figure2)Country Y to Japan(Conceptual Diagram) (Note) In case Y is not subject to denial of permission to entry

1. Foreign Nationals

Note: Foreign nationals who wish to enter Japan under this framework need a new visa. (Please refer to this page for applying for a visa.) Those who have the status of residence who have left and will leave Japan with a valid re-entry permit do not need to follow any special procedures for re-entry into Japan from countries/regions not designated as an area subject to denial of permission for re-entry into Japan.

(1) Business Track

(Note: The GOJ has not started the Business Track yet as it is still coordinating with each country/region in this regard.)

  • The receiving company/entity is requested to fill in and sign (Electronic signatures or personal seals are not accepted. Please use the corporate seal of the receiving company/entity) “Written Pledge (Foreign nationals - Business Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented) and “Schedule of Activities in Japan” (document to be attached to “Written Pledge” to declare in advance the schedule of activities of the traveler such as accommodation and destinations scheduled for 14 days after entering Japan). The copies of the original of these forms must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about the additional quarantine measures and necessary documents and to explain the details carefully to the traveler. The receiving company/entity should keep the original of these forms for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original forms.
  • The traveler must apply for a new visa at the Embassy or Consulates of Japan in their own country/region of nationality (Those who have the status of residence who have left and will leave Japan with a valid re-entry permit don’t need to apply for a new visa.) (Please check the details for the application on this page.).The Embassy or Consulates of Japan will ensure that the receiving company/entity agrees to committing to the additional quarantine measures by checking “Written Pledge” (copy) and “Schedule of Activities in Japan” (copy). (Note) Copies of the “Written Pledge” and “Schedule of Activities in Japan” must be in paper, which includes printed PDF of the original.
  • Daily temperature checks are required for 14 days prior to the departure. Should any common symptoms of COVID-19 including a fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) be recognized, it is necessary that the trip to Japan be cancelled. It is not necessary to submit the result of the health monitoring for 14 days prior to the departure before traveling to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
  • The traveler must obtain a certificate of pre-entry testing result in the country/region of departure within 72 hours before departure (from the sampling time).
    (Note: This format (Word) filled and signed by one of the medical institutions designated and listed by the government of each country/region is considered to be valid. So, in principle, please use this format. If the applicant cannot find a medical institution which accepts the above mentioned format, the applicant can submit an optional format document with the following information in English. Please note that in case any of the following required information is missing, the applicant may not use the Business Track (will be called on to stay at home or a place designated by the Chief of the Quarantine Station for 14 days after the entry into Japan).
    (1) Personal information of an applicant (name, passport number, nationality, date of birth, sex), (2) Proof of authenticity of the COVID-19 test result (test method (only limited to the sample and test method mentioned in the format), result, date of the sampling, date of test result, date of issuance of the test), and (3) Information of a medical institution(the name and address of a medical institution /the name of a doctor/stamp seal(or sign by doctor)). In addition to original certificate (issued in print from), copy (issued and received electronically (such as by email)) is also acceptable. In any case, the certificate must be submitted upon arrival in print from. Please be sure that the certificate is printed on paper before arrival.
  • The traveler must take out private medical insurance (including travel insurance covering medical expenses during their period of stay in Japan) before entering Japan unless they are registered with the public insurance system of Japan such as Health insurance and National Health Insurance.
  • The traveler must submit the “Written Pledge (Foreign nationals - Business Track)” (copy), “Schedule of Activities in Japan” (copy), the certificate of pre-entry test results (original or copy) and “Questionnaire” to the airport quarantine office.
  • The airport quarantine officer and the immigration officer will check the installation and set-up of the necessary applications (COVID-19 contact tracing and map applications). The necessary preparation must be completed by then.
    • The traveler must install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare to their smart phone by the arrival in Japan and make sure that the application remains active for 14 days after entering Japan.
    • The traveler must keep location date through map application for 14 days after entering Japan.

Cases such as the following are considered to be a violation of the commitment by the receiving company/entity. The name of companies/entities not respecting the commitment may be announced to the public and the invitees of these companies/regions may be subsequently refused entry to Japan under this framework.
If the traveler is tested positive for COVID-19 and called on to cooperate with an investigation by the Public Health Center and it turns out that he/she did not install the COVID-19 contact tracking application or keep the location data properly.

  • The traveler must report to the responsible person of the receiving company/entity for their health condition every day for 14 days after entering Japan
[Documents to be submitted]
[Procedures to be followed]

(2) Residence Track (Foreign nationals who are willing to enter Japan based on 1(2) in the decision on September 25, 2020, need to follow the same procedures.)

  • The receiving company/entity is requested to fill in and sign (Electronic signatures or personal seals are not accepted. Please use the corporate seal of the receiving company/entity) “Written Pledge (Foreign nationals - Residence Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented). The copy of the original of “Written Pledge” must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about necessary procedures and documents and to explain carefully to the traveler. The receiving company/entity should keep the original form for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original form.
  • The traveler must apply for a new visa at the Embassy or Consulates of Japan in his/her country/region of nationality (Those who have the status of residence who have left and will leave Japan with a valid re-entry permit don’t need to apply for a new visa.). The Embassy or Consulates of Japan will ensure that the receiving company/entity agrees on committing to the additional quarantine measures by checking “Written Pledge” (copy). (Note) Copy of the “Written Pledge” must be in paper, which includes printed PDF of the original.
  • Daily temperature check is required for 14-days prior to the departure. If any of common symptoms of COVID-19 including fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) are recognized, it is necessary that the trip to Japan be cancelled. It is not necessary to submit the result of this health monitoring for 14 days prior to the departure before traveling to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
  • The traveler must submit “Written Pledge (Foreign nationals/ Residence track)” (copy) and “Questionnaire” to the airport quarantine office.
  • The traveler must take out private medical insurance (including travel insurance covering medical expenses during their period of stay in Japan) before entering Japan unless they are registered with the public insurance system of Japan such as Health insurance and National Health Insurance.
  • The following measures are recommended for the traveler.
    • To install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare to their smart phone by the arrival in Japan and to keep the application active for 14 days after entering to Japan.
    • To retain their location date through map application data for 14 days after entering to Japan.
    • To observe his/her health condition every day for 14 days after entering Japan.
[Documents to be submitted]
[Procedures to be followed]
  • 14-day health monitoring prior to departure
  • Take out private medical insurance (including travel insurance covering medical expenses during one’s period of stay in Japan) before entry into Japan
[Recommended Measures]

2. Japanese nationals

(1) Business Track

(Note: The GOJ has not started the Business Track yet as it is still coordinating with each country/region in this regard.)

  • Daily temperature checks are required for 14-days prior to the departure. If any of common symptoms of COVID-19 including fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) are recognized, it is necessary that the trip to return to Japan be cancelled. It is not necessary to submit the result of the health monitoring for 14 days prior to departure before returning to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
  • The company/entity receiving the cross-border traveler (hereafter referred to as “receiving company/entity” ) is requested to fill in and sign (Electronic signatures or personal seals are not accepted. Please use the corporate seal of the receiving company/entity)“Written Pledge (Japanese nationals - Business Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented) and “Schedule of Activities in Japan” (document to be attached to “Written Pledge” to declare in advance the schedule of activities of the traveler such as accommodation and destinations scheduled for 14 days after returning to Japan). The copies of the original of these forms must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about the above-mentioned applications and necessary documents and to explain the details carefully to the traveler. The receiving company/entity should keep the original of these forms for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original forms.
  • The traveler must obtain a certificate of pre-entry testing result in the country/region of departure within 72 hours before departure (from the sampling time).
    (Note: This format (Word) filled and signed by one of the medical institutions designated and listed by the government of each country/region is considered to be valid. So, in principle, please use this format. If the applicant cannot find a medical institution which accepts the above mentioned format, the applicant can submit an optional format document with the following information in English. Please note that in case any of the following required information is missing, the applicant may not use the Business Track (will be called on to stay at home or a place designated by the Chief of the Quarantine Station for 14 days after the entry into Japan).
    (1) Personal information of an applicant (name, passport number, nationality, date of birth, sex), (2) Proof of authenticity of the COVID-19 test result (test method (only limited to the sample and test method mentioned in the format), result, date of the sampling, date of test result, date of issuance of the test), and (3) Information of a medical institution(the name and address of a medical institution /the name of a doctor/stamp seal(or sign by doctor)). In addition to original certificate (issued in print from), copy (issued and received electronically (such as by email)) is also acceptable. In any case, the certificate must be submitted upon arrival in print from. Please be sure that the certificate is printed on paper before arrival.
  • The traveler must submit “Written Pledge (Japanese nationals - Business Track)” (copy), “Schedule of Activities in Japan” (copy), the certificate of pre-entry testing result (original or copy) and “Questionnaire” to the airport quarantine office. (Note) Copies of the “Written Pledge” and “Schedule of Activities in Japan” must be in paper, which includes printed PDF of the original.
  • The airport quarantine officer will check the installation and set-up of the necessary applications (LINE, COVID-19 contact tracing and map applications). The necessary preparation must be completed by then.
    • The traveler must install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare on their smart phone before arrival in Japan and ensure that the application remains active for 14 days after returning to Japan.
    • The traveler must keep their location date via the map application for 14 days after returning to Japan.

Cases such as the following are considered to be a violation of the pledge by the receiving company/entity. The name of companies/entities not respecting the pledge may be announced to the public and the invitees of these companies/regions may be subsequently refused entry to Japan under this framework.
-If the traveler is tested positive for COVID-19 and called on to cooperate with an investigation by the Public Health Center and it turns out that he/she did not install the COVID-19 contact tracking application or properly retain their location data.

  • The traveler must report to the responsible person of the receiving company/entity for their health condition every day for 14 days after returning to Japan
[Documents to be submitted]
  • Certificate of pre-entry test results issued within 72 hours (from the sampling time to departure time of the flight) (original or copy)
  • Written Pledge (Japanese nationals - Business Track) (PDF) Open a New Window” (updated on September 17) 2 copies
  • Schedule of Activities in Japan (PDF) Open a New Window” (updated on September 17) 2 copies
  • “Questionnaire” (distributed to every passenger on the plane)
    Note: For those who are returning to Japan after September 1st, it is not necessary to obtain a “Receipt of Return Date Notification” nor to submit it upon arrival at the airport.
[Procedures to be followed]

(2) Not using the Business Track

  • The traveler must submit “Questionnaire” to the airport quarantine office.
[Documents to be submitted]
  • “Questionnaire” (distributed to every passenger on the plane)

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