Consular Services

• (1) For now, cross-border travelers prescribed below to be covered under the Business Track with the ROK.
  • (i) Cross-border business travelers and others.
  • (Note: Persons who intend to visit Japan for short-term business purposes, or, mid to long stay purposes (“Business Manager”, “Intra-company Transferee”, “Engineer/Specialist in Humanities/International Services”, ”Nursing Care”, “Technical Intern Training”, “Specified Skilled Worker”, “Highly Skilled Professional”, “Designated Activities (for Start-up)”) or for diplomatic/official duties) . As for re-entry of foreign nationals with the status of residence, there is no condition on the type of status of residence.
  • (ii) Persons, residing either in Japan or ROK, and traveling on a flight between Japan and the ROK (Persons who take direct flights or who arrive at Japan without enter permission of a third country if they stop by the country).
• (2) For now, cross-border travelers prescribed below to be covered under the Residence Track with the ROK.
  • (i) Persons who enter Japan with either with all types of the status of residence except for short-term stay or with a short-term commercial visa
  • (ii) Persons, residing either in Japan or the ROK, and traveling on a flight between Japan and the ROK (Persons who take direct flights or who arrive at Japan without enter permission of a third country if they stop by the country).

[!!Attention!!]

As the Government of Japan has removed Australia, Singapore, Thailand, Republic of Korea, China (including Hong Kong and Macau), New Zealand, Brunei, Vietnam and Taiwan from the designation of areas subject to denial of permission to enter Japan and additionally designated Myanmar and Jordan to countries subject to denial of permission to enter Japan, there are some changes on border control measures and necessary procedures for (re-)entry into/ return to Japan from these countries and regions. Please check this page for further information in this regard.

Note: Foreign nationals who are willing to enter or re-enter Japan under this framework need either a new valid visa or a valid status of residence.

If foreign nationals with the status of residence do not choose to use the “Business Track” for re-entry from the ROK, there are no specific procedures to be followed under this framework. Please check this page for the required procedures for re-entry (in general)

• The receiving company/entity (company/ entity that can assure observation of quarantine measures) is requested to fill in “Written Pledge (Business Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented) (Note) and “Schedule of Activities in Japan” (document to be attached to “Written Pledge” to declare in advance the schedule of activities of the traveler such as accommodation and destinations scheduled for 14 days after entering Japan). The copies of the original of these forms must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about the additional quarantine measures and necessary documents and to explain the details carefully to the traveler. The receiving company/entity should keep the original of these forms for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original forms.
  • (Note: Phone number of the receiving company/entity must be filled in at the bottom of ”Written Pledge”. This number must be Japanese and valid, at which the Japanese authorities can certainly contact the responsible person of the receiving company/entity. Please note that, in case the number is not Japanese or the Japanese authorities could not contact the responsible person by this number, the “Written Pledge” will be considered as flawed and may not be accepted at the time of visa application or at the airport quarantine.)
• Daily temperature checks are required for 14 days prior to the departure. Should any common symptoms of COVID-19 including a fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) be recognized, it is necessary that the trip to Japan be cancelled. It is not necessary to submit the result of the health monitoring for 14 days prior to the departure before traveling to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
• The traveler must apply for a travel document required in each of the following cases (a)~(b). The Embassy will ensure that the receiving company/entity agrees to committing to the additional quarantine measures by checking “Written Pledge” (copy) and “Schedule of Activities in Japan”(copy).
  (a) Entry into Japan for foreign nationals (including holders of nationality of the ROK) residing in the ROK
  • Please apply for a new visa. (Please refer to this page for the details.)
  (b)Re-entry into Japan for foreign nationals with the status of residence
  • No need to apply for a new visa.
  Note: As for the required procedures before departing from Japan, please refer to the website of Immigration Services Agency of Japan.)
• The traveler must obtain a certificate of pre-entry testing result in the ROK within 72 hours before departure (from the sampling time). Those who reside in Japan and enter Republic of Korea under the framework of “Business Track” and the duration of their stay in Republic of Korea is not more than 7 days can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan. In the latter case, they must stay at home until they receive a result showing that they are tested negative (they don’t have to submit the certificate to the quarantine).
  (Note: Please ask the medical institution to use this format (PDF) and fill out the form and sign his or her name. Please note that the format used in the ROK is different from the ones used in other countries/regions. If the institution does not use the format, other format is allowed. Please note that in case any of the information is missing from the certificate, the applicant may not use the Business Track (will be called on to stay at home or a place designated by the Chief of the Quarantine Station for 14 days after the entry into Japan). The format must be issued in English with all the required information listed below.
  (1) Personal information of an applicant (name, passport number, nationality, date of birth)
  (2) Proof of authenticity of the COVID-19 test result (test method (nucleic acid amplification test (real time RT-PCR), nucleic acid amplification test (LAMP) and quantitative antigen test (CLEIA)), sample (Nasopharyngeal Swab and Saliva), result, date of the sampling, date of test result, date of test result delivery)
  (3) Information of a medical institution (the name and address of a medical institution /the name of a doctor/stamp seal (or sign by doctor)).
  In addition to original certificate (issued in print from), copy (issued and received electronically (such as by email)) is also acceptable. In any case, the certificate must be submitted upon arrival in print from. Please be sure that the certificate is printed on paper before arrival.
• The traveler must take out private medical insurance (including travel insurance covering medical expenses during their period of stay in Japan) before entering Japan unless they are registered with the public insurance system of Japan such as Health insurance and National Health Insurance.
• The traveler must submit the “Written Pledge (Business Track)” (copy), “Schedule of Activities in Japan” (copy) and “Questionnaire” to the airport quarantine office. The certificate of pre-entry test results (original or copy) needs to be presented at the airport quarantine office and submitted to the Immigration Office. However, if the traveler has entered the ROK using the Business Track and the duration of stay in the ROK is within 7 days, he/she can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan. In the latter case, they must stay at home until they receive a result showing that they are tested negative (they don’t have to submit the certificate to the quarantine).
  (Note) Copies of the “Written Pledge” and “Schedule of Activities in Japan” must be in paper, which includes printed PDF of the original.
• The airport quarantine officer and the immigration officer will check the installation and set-up of the necessary applications (COVID-19 contact tracing and map applications). The necessary preparation must be completed by then.
  • The traveler must install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare to their smart phone by the arrival in Japan and make sure that the application remains active for 14 days after entering Japan.
  • The traveler must keep location date through map application for 14 days after entering Japan.

Cases such as the following are considered to be a violation of the commitment by the receiving company/entity. The name of companies/entities not respecting the commitment may be announced to the public and the invitees of these companies/regions may be subsequently refused entry to Japan under this framework.
-If the traveler is tested positive for COVID-19 and called on to cooperate with an investigation by the Public Health Center and it turns out that he/she did not install the COVID-19 contact tracking application or keep the location data properly.

• The traveler must report to the responsible person of the receiving company/entity for their health condition every day for 14 days after entering Japan

[Documents to be submitted]

• Eligible Visa
• Certificate of pre-entry test results issued within 72 hours (from the sampling time to departure time of the flight) (original or copy)Those who reside in Japan and enter Republic of Korea under the framework of “Business Track” and the duration of their stay in Republic of Korea is not more than 7 days can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan. In the latter case, they must stay at home until they receive a result showing that they are tested negative (they don’t have to submit the certificate to the quarantine).
• “Written Pledge (Business Track) (PDF) ” (updated on November 10) 2 copies
• “Schedule of Activities in Japan (PDF) ” (updated on October 30) 2 copies
• “Questionnaire” (distributed to every passenger on the plane)

[Procedures to be followed]

• 14-day health monitoring prior to departure
• 1Taking out private medical insurance (including travel insurance covering medical expenses during one’s period of stay in Japan) before entry into Japan
• 14-day health follow-up after entering Japan by the receiving company/entity
• Installing the COVID-19 contact tracing application
• To retain location data for 14 days after returning to Japan via the map application (PDF)

• The receiving company/entity(company/ entity that can assure observation of quarantine measures) is requested to fill in “Written Pledge (Residence Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented) (Note). The copy of the original of “Written Pledge” must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about the above-mentioned applications and necessary documents and to explain carefully to the traveler. The receiving company/entity should keep the original form for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original form.
  • (Note: Phone number of the receiving company/entity must be filled in at the bottom of ”Written Pledge”. This number must be Japanese and valid, at which the Japanese authorities can certainly contact the responsible person of the receiving company/entity. Please note that, in case the number is not Japanese or the Japanese authorities could not contact the responsible person by this number, the “Written Pledge” will be considered as flawed and may not be accepted at the time of visa application or at the airport quarantine.)
• The traveler must apply for a new visa at the Embassy or Consulates of Japan in ROK (Please check the details for the application on this page.). The Embassy or Consulates of Japan will ensure that the receiving company/entity agrees on committing to the additional quarantine measures by checking “Written Pledge” (copy). (Note) Copy of the “Written Pledge” must be in paper, which includes printed PDF of the original.
• Daily temperature check is required for 14-days prior to the departure. If any of common symptoms of COVID-19 including fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) are recognized, it is necessary that the trip to Japan be cancelled. It is not necessary to submit the result of this health monitoring for 14 days prior to the departure before traveling to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
• The traveler must take out private medical insurance (including travel insurance covering medical expenses during ‘their period of stay in Japan) before entering Japan unless they are registered with the public insurance system of Japan such as Health insurance and National Health Insurance.
• The traveler must submit “Written Pledge (Residence track)” (copy) and “Questionnaire” to the airport quarantine office. The following measures are recommended for the traveler.
  • To install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare to their smart phone by the arrival in Japan and to keep the application active for 14 days after entering to Japan.
  • To retain their location date through map application data for 14 days after entering to Japan
  • To observe his/her health condition every day for 14 days after entering Japan.

[Documents to be submitted]

• Eligible Visa
• “Written Pledge (Residence track) (PDF) ” (updated on November 9) 2 copies
• “Questionnaire” (distributed to all the passengers on the plane)

[Procedures to be followed]

• 14-day health monitoring prior to departure
• Take out private medical insurance (including travel insurance covering medical expenses during one’s period of stay in Japan) before entry into Japan

[Recommended Measures]

• Install the COVID-19 contact tracing application
• Retain location data for 14 days after entering Japan via the map application (PDF)
• 14-day health follow-up after entering Japan

Note: Japanese nationals and special permanent residents will be required to follow the procedures described in (a) below in order to use “Business Track” when they return to Japan (Note: This is applicable for those who reside in the ROK or those who reside in Japan and have traveled to ROK using “Business Track”.). If Japanese nationals are NOT willing to use the Business Track when they return to Japan, only the current quarantine measures and immigration process will be applied. (For the detail of the current quarantine measures, please check the Website of the Ministry of Health, Labour and Welfare.)

• The company/entity receiving the cross-border traveler (company/ entity that can assure observation of quarantine measures, hereafter referred to as “receiving company/entity” ) is requested to fill in “Written Pledge (Business Track)” (document for receiving companies/entities to commit to taking necessary measures to ensure that the additional quarantine measures are properly implemented) (Note) and “Schedule of Activities in Japan” (document to be attached to “Written Pledge” to declare in advance the schedule of activities of the traveler such as accommodation and destinations scheduled for 14 days after returning to Japan). The copies of the original of these forms must be sent to the traveler. It is the responsibility of the receiving company/entity to have sufficient understanding about the above-mentioned applications and necessary documents and to explain the details carefully to the traveler. The receiving company/entity should keep the original of these forms for 6 weeks after the invitee enters Japan. If requested by the relevant ministry, please submit the original forms.
  • (Note: Phone number of the receiving company/entity must be filled in at the bottom of ”Written Pledge”. This number must be Japanese and valid, at which the Japanese authorities can certainly contact the responsible person of the receiving company/entity. Please note that, in case the number is not Japanese or the Japanese authorities could not contact the responsible person by this number, the “Written Pledge” will be considered as flawed and may not be accepted at the time of visa application or at the airport quarantine.)
• Daily temperature checks are required for 14-days prior to the departure. In the case duration of the stay in ROK is under 14 days, the traveler must start to check the temperature while he/she is in Japan. If any of common symptoms of COVID-19 including fever of 37.5°C or higher, respiratory symptoms, strong feeling of weariness (fatigue) are recognized, it is necessary that the trip to return to Japan be cancelled. It is not necessary to submit the result of the health monitoring for 14 days prior to departure before returning to Japan. Instead, this result must be included on the “Questionnaire” distributed on the plane.
• The traveler must obtain a certificate of pre-entry testing result in the ROK within 72 hours before departure (from the sampling time). However, if the traveler has entered the ROK using the Business Track and the duration of stay in the ROK is within 7 days, he/she can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan. In the latter case, they must stay at home until they receive a result showing that they are tested negative (they don’t have to submit the certificate to the quarantine).
  (Note: Please ask the medical institution to use this format (PDF) and fill out the form and sign his or her name. Please note that the format used in the ROK is different from the ones used in other countries/regions. If the institution does not use the format, other formats is allowed. Please note that in case any of the information is missing from the certificate, the applicant may not use the Business Track (will be called on to stay at home or a place designated by the Chief of the Quarantine Station for 14 days after the entry into Japan). The format must be issued in English with all the required information listed below.
  (1) Personal information of an applicant (name, passport number, nationality, date of birth)
  (2) Proof of authenticity of the COVID-19 test result (test method (nucleic acid amplification test (real time RT-PCR), nucleic acid amplification test (LAMP) and quantitative antigen test (CLEIA)), sample (Nasopharyngeal Swab and Saliva), result, date of the sampling, date of test result, date of test result delivery)
  (3) Information of a medical institution(the name and address of a medical institution /the name of a doctor/stamp seal(or sign by doctor)). In addition to original certificate (issued in print from), copy (issued and received electronically (such as by email)) is also acceptable. In any case, the certificate must be submitted upon arrival in print from. Please be sure that the certificate is printed on paper before arrival.
• The traveler must take out private medical insurance (including travel insurance covering medical expenses during their period of stay in Japan) before entering Japan unless they are registered with the public insurance system of Japan such as Health insurance and National Health Insurance.
• The traveler must submit “Written Pledge (Business Track)” (copy), “Schedule of Activities in Japan” (copy) , “Questionnaire” and a certificate of pre-entry testing result to the airport quarantine office. However, if the traveler has entered the ROK using the Business Track and the duration of stay in the ROK is within 7 days, he/she can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan. In the latter case, they must stay at home until they receive a result showing that they are tested negative (they don’t have to submit the certificate to the quarantine).(Note) Copies of the “Written Pledge” and “Schedule of Activities in Japan” must be in paper, which includes printed PDF of the original.
• The airport quarantine officer will check the installation and set-up of the necessary applications (COVID-19 contact tracing and map applications). The necessary preparation must be completed by then.
  • The traveler must install the COVID-19 contact tracing application designated by the Ministry of Health, Labor and Welfare on their smart phone before arrival in Japan and ensure that the application remains active for 14 days after returning to Japan.
  • The traveler must keep their location date via the map application for 14 days after returning to Japan.

Cases such as the following are considered to be a violation of the pledge by the receiving company/entity. The name of companies/entities not respecting the pledge may be announced to the public and the invitees of these companies/regions may be subsequently refused entry to Japan under this framework.
-If the traveler is tested positive for COVID-19 and called on to cooperate with an investigation by the Public Health Center and it turns out that he/she did not install the COVID-19 contact tracking application or properly retain their location data.

• The traveler must report to the responsible person of the receiving company/entity for their health condition every day for 14 days after entering Japan

[Documents to be submitted]

• “Written Pledge (Business Track) (PDF)” (updated on November 10) 1 copy
• “Schedule of Activities in Japan (PDF) ” (updated on October 30) 1 copy
• Certificate of pre-entry test results issued within 72 hours (from the sampling time to departure time of the flight) (original or copy). Those who reside in Japan and enter Republic of Korea under the framework of “Business Track” and the duration of their stay in Republic of Korea is not more than 7 days can choose either obtaining a certificate of pre-entry testing result before departure or taking COVID-19 test conducted by a doctor after they arrive in Japan.
• “Questionnaire” (distributed to every passenger on the plane)

[Procedures to be followed]

• 14-day health monitoring prior to departure
• 14-day health follow-up after returning to Japan by the receiving company/entity,
• Installing the COVID-19 contact tracing application
• To retain location data for 14 days after returning to Japan via the map application (PDF)

(Note) When the Japanese nationals who reside in the ROK return to Japan temporarily, he or she must obtain the Re-entry permit before leaving the ROK.

• The traveler must submit “Questionnaire” to the airport quarantine office.

[Documents to be submitted]

• “Questionnaire” (distributed to every passenger on the plane)

(Note) When Japanese nationals who reside in the ROK return to Japan temporarily, he or she must obtain a Re-entry permit before leaving the ROK.

For entry into the ROK under the Quarantine Exemption for Important Business Purposes (Business Track) or General Immigration Procedures (Residence Track), the traveler must follow the procedures designated by the government of the ROK. For detailed information, please refer to the official websites of the Embassy of the ROK in Japan. Issuance of Quarantine Exemption Certificates is suspended from January 14th until further notice. Holders of valid certificates will be permitted quarantine exemption after entry into the ROK. Entry into the ROK without quarantine exemption will continue to be permitted.