Japan-Laos Relations

• (1) Events should aim to deepen mutual understanding and promote friendship between Japan and Laos in a wide range of areas such as culture, arts, sports, education, tourism, economy and sciences.
• (2) Events should take place in Japan or Laos during 2025.
• (3) Events should not fall under any of the cases below:
  • (a) An event offensive to public order or public morality.
  • (b) An event that violates or may violate laws or regulations of Japan or Laos.
  • (c) An event that does not serve the purpose of promoting friendship between Japan and Laos.
  • (d) An event that advocates any particular principle, political ideology or religion.
  • (e) An event not pursued in the public interest.
  • (f) An event for mainly profit-purposes.

• (1) Application address
  The documents in (2) should be submitted by e-mail or post to the following application address, depending on where the project is to be held, no later than four weeks prior to the date of the event, in principle.
  • If the project is to be implemented in Japan
    First Southeast Asia Division, Southern Asia Department, Ministry of Foreign Affairs
    Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    TEL: 03-5501-8263
    Fax: 03-5501-8262
    E-mail: japan-laos70th@mofa.go.jp
  
  
  • If the project is to be implemented in Laos
    Embassy of Japan in Laos
    Address: Road Sisangvone, Vientiane, Laos
    TEL: (+856-21) 41-4400-4403
    Fax: (+856-21) 41-4406
    E-mail: embassy@vt.mofa.go.jp
• (2) Required documents
  • (a) Application Form (Word / PDF)
  • (b) Budget Form (Excel)
  • (c) Pledge Form (Word / PDF)
  • (d) Documents outlining the event (ex. written proposal, list of exhibits (for exhibitions, etc.), plot summary (for movies, plays, etc.), program, application guidelines (for open exhibitions, competitions, etc.))
  • (e) Documents outlining its organizations.
    1. List of board members
    2. Articles of incorporation or the equivalent (terms, regulations, donations, etc.)
    3. History, business performance, and activities of the organization
    4. If the organizer and applicant differ, documents that indicate the relation between the two (contracts, etc.)
  [NOTE] Government offices, diplomatic delegations, consular organizations, international organizations, local public entities, and independent administrative agencies within the jurisdiction of the Ministry of Foreign Affairs of Japan are exempt from submitting (2) (a)-(c).
• (3) Applications received at the Ministry of Foreign Affairs (First Southeast Asia Division), or the Embassy of Japan in Laos will be examined. Result will then be relayed to applicants through the Ministry of Foreign Affairs or the Embassy. Applicants of the endorsed events will be entitled to use the official logo design on the publicity media for each project.
  
  The accredited projects will also be listed on the Embassy of Japan in Laos website and other websites in the calendar of projects commemorating the 70th Anniversary of the Establishment of Diplomatic Relations between Japan and Laos.

After completion of the event, a Summary Report (Word) on the results of the event should be submitted to the Ministry of Foreign Affairs (First Southeast Asia Division) or the Embassy of Japan in Laos. The content of the summary report may be used in the publicity materials of the relevant organizations.

(1) Notes for sending applications.

• (a) Submitted documents will not be returned.
• (b) We may make inquiries and ask for submission of additional documents if the application is incomplete.
• (c) Applications submitted after the deadline (four weeks prior to the event) or lacking sufficient documentation may not be accepted.
• (d) We will not be able to respond to any inquiries regarding the screening process.

(2) Notes for the preparation and implementation of events

• (a) Organizers of the event shall bear full responsibility for the implementation of the event even when it is endorsed as a commemorative event, and the Ministry of Foreign Affairs of Japan will not bear any responsibility by the endorsement of the event.
• (b) In a case that the event is cancelled, or major change of the event is made, the information should be reported promptly.
• (c) The endorsement can be withdrawn if any of the following cases below apply.
  1. iIf a change is made from the details on the application but is not reported promptly.
  2. When details of the event not specified in the application emerge, or when the content of the event have been changed after the application and are deemed to be fall into any of the cases in 1-(3).
  3. When the organizer changed the aspect ratio, color or design of the anniversary logo, or used the anniversary logo for non-authorized events.