Middle East
Event Endorsement Guidelines for the 60th anniversary of the establishment of diplomatic relationship between Japan and the Kingdom of Saudi Arabia in 2015
July 4, 2014
The Ministry of Foreign Affairs of Japan encourages proposals for a wide range of events celebrating the 60th anniversary of the establishment of diplomatic relationship between Japan and the Kingdom of Saudi Arabia in 2015. Organizers of events endorsed by the Ministry will be entitled to use the official name ‘‘the 60th anniversary of the establishment of diplomatic relationship between Japan and the Kingdom of Saudi Arabia in 2015’’ and the logo in all publicity materials including posters, pamphlets, websites, signboards, and banners.
1 Eligibility
- Events should take place in Japan or the Kingdom of Saudi Arabia between November 1, 2014 and March 31, 2016. For events being held in the Kingdom of Saudi Arabia, the application should be submitted to the Embassy of Japan in Riyadh.
- Events should aim to promote and strengthen Japan-Saudi relations in various fields.
- Events should not advocate any particular principle, ideology or religion. They should not violate public order or standards of decency.
- Events should not be mainly profit-oriented.
- Costs must be fully borne by the organizers.
2 Privileges of the Event’s Recognition
- For the recognized event it will be allowed to use the title of the ‘‘the 60th anniversary of the establishment of diplomatic relationship between Japan and the Kingdom of Saudi Arabia in 2015’’ as well as the official Logo-mark of the 60th anniversary in respective publicized materials-poster, brochure, web-site, billboard, banner, etc.
- The recognized event will be registered in the Official List of the ‘‘Events commemorating the 60th anniversary of the establishment of diplomatic relationship between Japan and the Kingdom of Saudi Arabia in 2015’’.
3 How to get an approval
(1)The necessary documents together with the following documents should be submitted to the Ministry of Foreign affairs or the Embassy of Japan in the Kingdom of Saudi Arabia, 1 month prior to the planned event’s date.
- Application Form and Pledge（application_form : Word
, PDF
pledge_form : Word , PDF pledge logo_form : Word , PDF ） - Details of the event (outline/description of the event) -Information on the organizer (outline/description and statute of the organization, past activities) -Associated profit and expenses
(2)The Ministry of Foreign Affairs or the Embassy will review the application based on the General Guidelines.
(3)The Ministry of Foreign Affairs or the Embassy, after such review, will report the result to the applicant in a written form. For the approved event the Ministry of Foreign Affairs or the Embassy would also send the electronic data of the Logo-mark to the applicant and publish the outline of such event on the Official List of the Ministry of Foreign Affairs or the Embassy’s website.
4 Address
In principle, for the event which will be held in Japan, the application shall be submitted to the Ministry of Foreign Affairs of Japan, while, for the event to be held in the Kingdom of Saudi Arabia, the application shall be submitted to the Embassy of Japan in Riyadh.
In Japan
Second Middle East Division, Middle Eastern and African Affairs Bureau
Ministry of Foreign Affairs
2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo, 100-8919
TEL: 03-5501-8314
FAX: 03-5501-8306
In the Kingdom of Saudi Arabia
Embassy of Japan in the Kingdom of Saudi Arabia
A-11 Diplomatic Quarter, Riyadh, Saudi Arabia.
(P.O.Box 4095)
Tel:(966-1)488-1100
Fax:(966-1)488-0189
Notes:
- We are unable to return applications, so we recommend you keep a copy for your reference.
- Any inquiries regarding the screening process will not be responded to.
- In any case should the event be cancelled or a substantive change does not comply with the criteria for endorsement, the endorsement may be cancelled.