Latin America and the Caribbean
Latin America and the Caribbean Endorsement Guidelines for Commemorative
Events: Japan-CARICOM Friendship Year 2024
The year 2024 marks the 30th anniversary since the first Japan-CARICOM Consultation, as well as the 60th anniversary of the establishment of diplomatic relations between Japan and Jamaica, and Trinidad and Tobago, respectively. To commemorate this occasion, the year 2024 is designated as the “Japan-CARICOM Friendship Year.”
The Ministry of Foreign Affairs of Japan encourages proposals for a wide range of events celebrating the Japan-CARICOM Friendship Year 2024. Organizers of events endorsed by the Ministry of Foreign Affairs will be entitled to use the official name “Japan-CARICOM Friendship Year 2024” and the logo in all publicity materials. The endorsement guidelines are as follows.
The 14 countries and 1 region of the Caribbean region aim to achieve economic integration within the region, coordinate foreign policies among member states, implement common services, and cooperate for social, cultural and technological development.
(The member state and the region; Antigua and Barbuda, Guyana, Grenada, Jamaica, Suriname, Saint Christopher and Nevis(Saint Kitts), Saint Vincent and the Grenadines, Saint Lucia, Dominica, Trinidad and Tobago, Haiti, Bahamas, Barbados, Belize, Montserrat(UK).)
- (1)Events should aim to deepen mutual understanding and promote friendship between Japan and CARICOM countries in a wide range of areas such as culture, arts, sports, education, tourism, economy and sciences.
- (2)Events should take place in Japan or CARICOM countries during 2024 as a general rule.
- (3)Events should not be under any of the cases below:
- (a) An event offensive to public order or public morality.
- (b) An event that violates or may violate laws or regulations of Japan or any other CARICOM countries.
- (c) An event that does not serve the purpose of promoting friendship between Japan and any other CARICOM countries.
- (d) An event that advocates any particular principle, political ideology or religion.
- (e) An event not pursued in the public interest.
- (f) An event for mainly profit-purposes. However, profit-making events may be eligible for application if they fully meet requirement (1) above.
2 Application Process
- (1)The following documents should be submitted by mail or e-mail to the Embassy of Japan located in the country where the event is to be held, or the Caribbean Division of the Ministry of Foreign Affairs for events to be held in Japan. The documents should be submitted no later than three (3) weeks prior to the date of the event, in principle.
- (a) Application Form (Attachment 1)(Word)
- (b) Budget Form (Attachment 2)(Excel)
[NOTE] Only if there is income/expenditure for the event.
- (c) Pledge Form (Attachment 3)(Word)
- (d) Documents outlining the event (e.g. written proposal, list of exhibits (for exhibitions, etc.), plot summary (for movies, plays, etc.), program, application guidelines (for open exhibitions, competitions, etc.))
- (e) Documents outlining its organizations
- i. List of board members
- ii. Articles of incorporation or the equivalent (terms, regulations, donations, etc.)
- iii. History, business performance, and activities of the organization
- iv. If the organizer and applicant differ, documents that indicate the relation between the two (contracts, etc.)
- [NOTE] Government offices, diplomatic delegations, consular organizations, international organizations, local public entities, and independent administrative agencies within the jurisdiction of the Ministry of Foreign Affairs of Japan are exempt from submitting (e) i.-iii.
- (2)Applications accepted at the Embassies of Japan in CARICOM countries will be reviewed by the Ministry of Foreign Affairs of Japan in Tokyo as needed. Results will be informed to applicants through the Embassy (event abroad) or the Caribbean Division of the Ministry of Foreign Affairs (event in Japan).
Applicants of the endorsed events will be entitled to use the official logo design for the Japan-CARICOM Friendship Year in publicity materials. (However, all publicity material carrying the logo design must be submitted to and authorized by the Embassy(event abroad) or the Caribbean Division of the Ministry of Foreign Affairs (event in Japan) before printing.).
3 Report on the completion of the event
After completion of the event, a Summary Report (Attachment 4)(Word) on the results of the event should be submitted to the Embassy (or the Ministry of Foreign Affairs of Japan). The content of the summary report may be used in the Embassy’s PR media.
4 Points to Note
- (1)Notes for sending applications:
- (a) Submitted documents will not be returned
- (b) We may contact you and ask for submission of additional documents if the application is incomplete.
- (c) Applications submitted after the deadline or lacking sufficient documentation may not be accepted.
- (d) We will not be able to respond to any inquiries regarding the screening process.
- (2) Notes for the preparation and implementation of events:
- (a) Organizers of the event shall bear full responsibility for the implementation of the event even when it is endorsed as a commemorative event, and the Ministry of Foreign Affairs of Japan will not bear any responsibility by the endorsement of the event.
- (b) In a case where the event is cancelled or a major change of the event is made, the information should be reported promptly to the relevant Embassy or the Ministry of Foreign Affairs of Japan.
- (c) The endorsement can be withdrawn if any of the following cases below apply:
- In any case of cancellation or a substantive change of the event, without any report to the relevant Embassy of Ministry of Foreign Affairs of Japan.
- When details of the event not specified in the application emerge, or when the contents of the event have been changed after the application and are deemed to be under any of the cases, described in 1. Eligibility-(3).
- When the organizer changes the aspect ratio, color or design of the anniversary logo, or uses the anniversary logo for non-authorized events.
(1) For events to be held in Japan:
Caribbean Division, Ministry of Foreign Affairs in Japan
Address: 2-2-1, Kasumigaseki, Chiyoda-ku, Tokyo, 100-8919, Japan
Tel: +81-(0) 3-5501-8000
(Note) For online events, please contact the Embassy located in the country the organizer is based in, or the Caribbean Division of Ministry of Foreign Affairs of Japan for organizers based in Japan.
(2) For events to be held in CARICOM countries
Embassy of Japan in Trinidad and Tobago
Address: 5 Hayes Street, St.Clair, Port of Spain, Trinidad and Tobago, W.I. (P.O. Box 1039)
Tel: 1(868) 628-5881
((note)Must be sent to both e-mail addresses)
(Note): The Embassy of Japan in Trinidad and Tobago is accredited to the Antigua and Barbuda, Guyana, Grenada, Suriname, Saint Christopher and Nevis, Saint Vincent, Saint Lucia, and Dominica(Commonwealth of Dominica).
Embassy of Japan in Jamaica
Address: NCB Towers, North Tower 6th Floor, 2 Oxford Road, Kingston 5, Jamaica, W.I.
(Note)The Embassy of Jamaica in Japan is accredited to Bahamas.
The Embassy of Japan in Haiti
Address: HEXAGONE 2F, Angle Rues Clerveaux et Darguin, Pétion-Ville, Haiti
The Embassy of Japan in Barbados
Address: P.O.Box 1319 Building 2, Ground Floor, Chelston Park, Collymore Rock, St. Michael, Barbados
The Embassy of Japan in Belize
Address: Toucan Plaza, 7299 George Price Boulevard, Belmopan, Cayo District, Belize