Download Application Form / Power of Attorney
Please be advised that the application desk of Certification section of the Ministry of Foreign Affairs (Tokyo headquarters) continues to be closed until further notice. Please apply and receive certificates both by post.
Download application form
You can download, print and use the application forms (PDF or Excel) from the links below (please make copies if you need multiple forms). The application forms for an authentication (of official seals) and an apostille have different formats. Please make sure to obtain the correct application form.
AUTHENTICATION (OF OFFICIAL SEALS)
Download a sample of power of attorney
The power of attorney is necessary for an application through a representative. There is no fixed format for the power of attorney. Please prepare a power of attorney using the sample below.
Sample of power of attorney
Obtain application forms by FAX
By accessing the fax system of the Ministry of Foreign Affairs using your fax telephone set, application forms and information on the mail application will be sent to your fax telephone set.
(Note) Please follow the automatic audio guidance.
How to access to the fax system of the Ministry of Foreign Affairs
Phone 03-5501-8490 (24 hours)
41160 (English version: One application form for authentication, one application form for an apostille, one information sheet on the mail application procedure)
41170 (Spanish version: One application form for authentication, one application form for an apostille, one information sheet on the mail application procedure)
Obtain application forms by mail
Please send a note indicating the destination country (countries), types of necessary application forms (application form for authentication or application form for an apostille) and the number of necessary copies (there is no fixed format for the note), and a self-addressed return-mail envelope with an attached 84-yen stamp to the headquarters of the Ministry of Foreign Affairs (Tokyo) or Osaka Liaison Office. We will send the necessary application forms.