Foreign Missions in Japan
Certificate of Residential Address for the members of the Diplomatic Missions and the International Organizations
The Ministry of Foreign Affairs began to issue a “Certificate of Residential Address” for the members of the Foreign Missions in Japan upon request from 1 September 2017 under certain conditions.
Since April 1, 2020, it has become possible to indicate residential address of the members of the Foreign Missions in Japan on their Identification Cards issued by the Ministry. These Identification Cards can also be utilized as residential certificates. (For those who do not wish that their residential address should be indicated on their ID cards due to various reasons, it is still possible to apply for “Certificates of Residential Address”.
1. The Contents of the Certificate
Eligible persons
- diplomatic agents, consular officers, and international organizations representatives, as well as administrative, technical, and service staff who have been sent from the sending states
- their spouses
Description items
- name, current physical address and date of birth (photograph)
- name of mission, ID card number, purpose of use，signature，official seal of mission
- (Filled in by the Ministry of Foreign Affairs) date of certification (note) , certificate number, name of title, name of Assistant Chief of Protocol / Director of Protocol Office, an official seal (note) This Certificate is valid for 6 months from the date of certification.
2. The Procedure
- A member of the Missions, if he/she wishes to obtain this Certificate, is requested to fill out an application form and submit it to the Protocol Office of the Ministry of Foreign Affairs. An applicant must attach supporting documents to prove his/her current physical address.
- The Ministry of Foreign Affairs verifies information provided by the applicant and certifies that the statement on the form.
(note) No more than one certificate is to be issued, unless it is expired or any description item is changed.
3. Download format
- Application Form for Certificate of Residential Address (Revised on April 24, 2019)（Excel）
- Sample form (Revised on April 24, 2019) （PDF）
- Supporting documents（3）: A SAMPLE A of Note Verbale from Mission ( if staff quarters are owned or leased by Mission（Word）
- Supporting documents（3）: A SAMPLE B of Note Verbale from Mission ( if the applicant is a diplomat’s spouse) （Word）
4. Contact us
Diplomatic Missions Division, Protocol Office, the Ministry of Foreign Affairs
Telephone : 03-5501-8042 (direct)