TICAD

TICAD is an international conference where diverse stakeholders participate in and share their insights on African development. The Thematic Events will provide TICAD participants with an opportunity to exchange ideas related to African development.

Wednesday, 20th August through Friday, 22nd August 2025 (3 days)

• (i) From 10:00 am to 11:30 am (90 minutes)
• (ii) From 12:40 pm to 2:10 pm (90 minutes)
• (iii) From 3:20 pm to 4:50 pm (90 minutes) (Except for 22nd August)
• (iv) From 6:00 pm to 7:30 pm (90 minutes) (Except for 22nd August)

[Note] The schedule is subject to change depending on the TICAD 9 main program.

• Events that relate to African development and that is expected to strengthen Japan-Africa relations or to make useful inputs to the process of TICAD
• In principle, an event should be open to the public.
• In principle, an organizer of the event should be based in Japan or has a contact point in Japan.
• During the event, the organizer must be present on site.

Disqualification for the Thematic Event:

For example:

Profit-oriented events or events with poor public interests

Events involved with political, religious or other similar activities.

Events contrary to public order and morals

Events which are considered as diplomatically inappropriate

Cultural events with concerts, performance, shows,

Receptions which offers food or drink

Events aiming at press release

Events involved with fund-raising or dealing product sales.

• (1) In case an event is organized by more than one organization, the organizers are kindly requested to specify a main organizer in the application form.
• (2) In principle, one event can receive one slot for 90 minutes, and each organization can apply only one slot.
• (3) The following common equipment (including electric power supply and lighting) to each room will be available free of charge. The equipment is subject to change depending on the application situation.

• Presentation equipment set for Power Point (screen, projector, PC and audio equipment)
• One Table
• Chairs
• Six Microphones (4 wired, 2 wireless)
• One podium
• Booths for simultaneous interpretation and equipment

[Note] Except for the above, for example, the following must be arranged by an organizer at an organizer's expense.

• Simultaneous interpreter, receivers for interpretation
• Venue ornament such as banners and signboard

• (4) In principle, rearrangement of the room layout is not admitted. Should an organizer make a decision that rearrangement of venue layout is inevitable for the organizer's reasons, the organizer must rearrange venue layout and restore the venue to its original condition under the responsibility of the organizer without an impact on events held in the former and following timeframe.

• (1) Approval of the Thematic Event does not mean granting a subsidy for holding an event. No financial or physical support other than the support stated in 3. above will be available.
• (2) All the responsibilities as for holding an event are to be borne by an event organizer, even though the event is approved as a Thematic Event of TICAD 9. The Ministry of Foreign Affairs will not take any responsibility for incidents such as accidents, injuries, and property losses in the events.
• (3) Even though an event meets criteria for approval as the Thematic Event, the event will not always be approved as a Thematic Event due to the limitation of the venue capacity and high number of applications. The criteria for approval of a Thematic Event described in 2. (3) above is subject to change by the Secretariat for TICAD due to an applications situation.
• (4) An event cannot necessarily be held at the requested time and date.
• (5) We do not accept applications submitted by any means other than e-mail.
• (6) An organizer is kindly requested to send in a report of the event outline in Japanese or English within one month after the event ends by e-mail to Secretariat for TICAD.
• (7) In case any modification such as modification of an implementation plan or cancellation of the event is made, the organizer must inform the Secretariat for TICAD about such modification immediately in writing.
• (8) Even though an event is approved as a Thematic Event, approval will be cancelled in such cases as false application and violation of criteria for approval, or in case the Secretariat for TICAD considers cancellation is necessary.
• (9) The Ministry of Foreign Affairs will not take any responsibility for incidents such as accidents, injuries, and property losses.
• (10) Event organizers must comply with Japanese domestic laws and regulations when holding their events.

• (1) Application will be accepted until Friday, 25th April, 2025. After the screening process proceeded by the Secretariat for TICAD and co-organizers, a decision is made on approval or non-approval. We plan to inform you about the decision by Friday, 30th May（to be determined）.
• (2) After the notification, the organizer of Thematic Events will coordinate with an event company in preparing for Thematic Events. The contact point of the company will be informed after the notification. The event company will be in charge of coordination with the organizer.
• .
• (3) The TICAD 9 official logo will be provided to the certified organizers. An organizer approved for a Thematic Event may include the TICAD 9 logo on the business cards of persons affiliated with the organization, provided that the logo is not used for commercial purposes. In addition, such cards must include the following statement: “We will hold a thematic event at TICAD 9. “
• (4) Information on TICAD 9 Thematic Events will be posted on related TICAD 9 website and so on.
• (5) Objections to the result of approval as a Thematic Event and modification of designated time, date and room of the themed event will not be accepted.

• Application form (Excel) (we may request additional documents for the screening)
• Notification of change / cancelation of event (Word)
• Report of an event approved as TICAD 9 Thematic Event (Word)

Secretariat for TICAD
E-mail address: ticad9-contact@mofa.go.jp