Regional Affairs

Japan-CARICOM Friendship Year 2014 Event Endorsement Guidelines

March 19, 2013

The Ministry of Foreign Affairs of Japan encourages proposals for a wide range of events celebrating the Japan-CARICOM Friendship Year 2014. Organizers of events endorsed by the Ministry will be entitled to use the official name “Japan-CARICOM Friendship Year 2014” and the logo in all publicity materials including posters, pamphlets, websites, signboards, and banners.

※CARICOM (Caribbean Community) Member States: Antigua and Barbuda, Bahamas, Barbados, Belize, Commonwealth of Dominica, Grenada, Guyana, Haiti, Jamaica, Saint Christopher and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname and Trinidad and Tobago

1 Eligibility

(1)Events should take place in Japan or CARICOM member countries between January 1 and December31, 2014. For events being held in the CARICOM member countries, the application should be submitted to the Embassy of Japan.

(2)Events should aim to promote and strengthen Japan-CARICOM member countries relations in various fields.

(3)Events should not advocate any particular principle, ideology or religion. They should not violate public order or standards of decency.

(4)Events should not be mainly profit-oriented.

(5)Costs must be fully borne by the organizers.

2 Privileges of the Event’s Recognition

(1)For the recognized event it will be allowed to use the Title of the “Japan-CARICOM Friendship Year” as well as the official Logo-mark of the Friendship Year in respective publicized materials-poster, brochure, web-site, billboard, banner, etc.

(2)The recognized event will be registered in the Official List of the “Events commemorating the Japan-CARICOM Friendship Year 2014”.

3 How to get an approval

(1)The necessary documents together with the following documents should be submitted to the Ministry of Foreign affairs or our Embassy in the CARICOM member countries, 1 month prior to the planned event’s date.

-Application Form and Pledge(application_form : Word, PDF, pledge_form : Word, PDF, pledge logo_form : Word, PDF

-Details of the event (outline/description of the event) -Information on the organizer (outline/description and statute of the organization, past activities) -Associated profit and expenses

(2)The Ministry of Foreign Affairs or the Embassy will review the application based on the General Guidelines.

(3)The Ministry of Foreign Affairs or the Embassy, after such review, will report the result to the applicant in a written form. For the approved event the Ministry of Foreign Affairs or the Embassy would also send the electronic data of the Logo-mark to the applicant and publish the outline of such event on the Official List of the Ministry of Foreign Affairs or the Embassy’s website.

4 Address

In principle, for the event which will be held in Japan, the application shall be submitted to the Ministry of Foreign Affairs, while, for the event to be held in the respective countries, the application shall be submitted to the related Embassy of Japan.

In Japan

Caribbean Division, Latin America and Caribbean Affairs Bureau
Ministry of Foreign Affairs
2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo, 100-8919
TEL: 03-5501-8288
FAX: 03-5501-8287

In Jamaica, Belize and Commonwealth of The Bahama

Embassy of Japan in Jamaica
NCB Towers, North Tower, 6th Floor, 2 Oxford Road, Kingston 5, Jamaica, W.I.
(P. O. Box 8104, C. S. O. Jamaica.)
TEL: (1-876) 929-3338, 929-3339
FAX: (1-876) 968-1373

In Trinidad and Tobago, Antigua and Barbuda, Republic of Guyana, Grenada, Republic of Suriname, Saint Vincent and the Grenadines, Saint Christopher and Nevis, Saint Lucia, Commonwealth of Dominica and Barbados

Embassy of Japan in Trinidad and Tobago
5 Hayes Street, St.Clair, Port of Spain, Trinidad and Tobago, W.I.
(P.O. Box 1039)
TEL: (1-868) 628-5991
FAX: (1-868) 622-0858

In Haiti

Embassy of Japan in Haiti
HEXAGONE 2F, Angle Rues Clerveaux et Darguin, Petion-Ville, Haiti
TEL: +509-2256-5885, +509-2256-3333
FAX: +509-2256-9444


Notes:
1 We are unable to return applications, so we recommend you keep a copy for your reference.

2 Any inquiries regarding the screening process will not be responded to.

3 In any case should the event be cancelled or a substantive change does not comply with the criteria for endorsement, the endorsement may be cancelled.