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Media Coverage at the Fukushima Ministerial Conference on Nuclear Safety

November 7, 2012

The Fukushima Ministerial Conference on Nuclear Safety will be held in Koriyama of Fukushima Prefecture, Japan, from 15 to 17 December 2012. Only members of the media who have completed the media accreditation in advance will be permitted to cover the Conference in designated areas of the conference hall. Details on media arrangement of the Conference are described below. For information on the Conference, please visit the website of the International Atomic Energy Agency (http://www-pub.iaea.org/iaeameetings/20120216/-The-Fukushima-Ministerial-Conference-on-Nuclear-Safety other site).

1. Procedures for Media Accreditation

Accreditation is necessary for the media to cover the Conference. All members of the media who visit Japan and wish to cover the Conference must apply for accreditation following the "Procedures for Media Accreditation" by 20 November. (Japanese media members working abroad or foreign media members stationed in Japan should contact the Conference Secretariat of Japan regarding procedures for media accreditation.) Identification cards (ID) will be issued for accredited members of the media starting from 15 December at the registration counter on the 2nd floor of the Fukushima Trade Fair Center "Big Palette Fukushima". The ID card must be carried at all times within the conference hall and during any media coverage related to the Conference. Those wishing to receive the ID card before 15 December should contact the Conference Secretariat of Japan.

2. Media Working Room

The Conference Secretariat will set up a media working room for local and visiting media in the medium-size conference room on the 3rd floor of the Big Palette Fukushima during the Conference sessions (15-17 December). This working room is only available to the accredited members of the media. However, as the space in the working room is limited, the use of the working room will be on a first-come-first served basis. The working room will provide the following facilities and services:

  • Desks and chairs (approximately 200)
  • Wi-Fi internet access
  • Electric power source AC100V with the Type A electrical plug
  • Distribution of conference related documents
  • Drinking water

3. Media Entrance/Exit at the Conference Hall

An exclusive entrance and exit for members of the media will be set up on the 2nd floor of the Big Palette Fukushima. To enter the conference hall, all members of the media are required to go through the security check after presenting their ID cards, which can be picked up at the registration counter in the entrance lobby on the 2nd floor.

4. Media Coverage Opportunities

  1. (1)15 December:
    Plenary session (Ministerial level)
    16 December
    Plenary session
    16-17 December:
    Working sessions (Expert level)
    17 December
    (afternoon) :
    Plenary session
  2. (2) 15 December:
    Welcome reception
    (Hosted by Fukushima prefecture)

Information on other events and details on each media coverage opportunity of the events will be sent to the members of the media who have completed the media accreditation for the Conference. Due to the limit of the space in the conference rooms, there could be limited coverage for some of the events. Live online streaming of the Conference (in English) is also scheduled.

5. Advance Briefing

Details on advance briefing will be sent to the members of the media who have completed the media accreditation for the Conference.

6. Coverage of bilateral meetings

Members of the media wishing to cover a bilateral meeting are advised to contact the delegations of the respective bilateral meeting.

7. Optional guided tours

Members of the media are welcomed to attend either the optional tour to decontamination activity site or one of the tours of Fukushima prefecture on 14 December. For details of the tours, please refer to the Annex A and B. An application form is attached as Annex C. Due to the limited capacity of each tour, application will be accepted on a first-come-first served basis. Members of the media who are interested in participating in either of the tours are kindly asked to fill out the application form indicating their preferences and send it by 2 December to Fukushima-pressmedia@mofa.go.jp

The selection result will be notified to the members of the media who have completed the media accreditation for the Conference.

8. Accommodations

Information on accommodations will be sent to the members of the media who have completed the media accreditation for the Conference.

9. Transit

It takes approximately 1 hour and 30 minutes by bullet train Shinkansen from Tokyo to Koriyama where the Conference will take place. There will be shuttle bus services between JR Koriyama station and the Big Palette Fukushima. Shuttle bus services will also be available between the Big Palette Fukushima and various hotels in and outside Koriyama. Further information on the services will be provided to the members of the media who have completed the media accreditation for the Conference.

10. Meals

No free drinks/food will be provided to the members of the media. Drinks/food can be purchased in the conference hall.

11. Visa

Those who need a visa to enter Japan can apply for a Japanese visa at the Embassy or Consulate-General of Japan in your country/area. If there is no Japanese diplomatic mission in your country/area, you can apply for a visa at the Embassy or Consulate-General of Japan with jurisdiction over your country/area. To find out who needs a visa to enter Japan, please visit the website of the Ministry of Foreign Affairs of Japan.

Note: Though American nationals can enjoy the visa exemption arrangement for a short-term stay in Japan, it is necessary to acquire a visa for American nationals who intend to enter Japan for media activity.

[Attachments]

Conference Secretariat:
Secretariat for the Fukushima Ministerial Conference on Nuclear Safety
Ministry of Foreign Affairs of Japan
Mr. Shinji Watanabe, Deputy Director
Ms. Ayumi Nomura, Researcher
Tel: +81 3 5501 8504
Email: Fukushima-pressmedia@mofa.go.jp

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