Japan-Saudi Arabia Relations

• (1) Events should aim to deepen mutual understanding and promote friendship between Japan and the Kingdom of Saudi Arabia in a wide range of areas such as culture, art, sports, education, tourism, economic, and science.
• (2) Events should take place in Japan or the Kingdom of Saudi Arabia in 2025 in principle, but events to be held in November and December of 2024 and in January-March of 2026 may also be eligible for examination, depending on their purposes and other factors as an exception.
• (3) An event that does not fall under any of the cases below:
  • a. An event against public order or public morality,
  • b. An event that violates or may violate the laws and regulations of Japan, Saudi Arabia, or other country where the event is implemented.
  • c. An event that does not serve the purpose of commemorative events, which is to promote friendship between Japan and Saudi Arabia,
  • d. An event that advocates a particular belief, political ideology or religion,
  • e. An event for mainly profit-purposes, and
  • f. An event that does not serve public interest.

• (1) Documents to be submitted
  • a. Application form (Word)
    [NOTE] Documents outlining the event, e.g. list of work to be presented, detail of the work, programs, application guidelines.
  • b. Budget form (Excel)
    [NOTE] Only if there is income or expenditures for the event.
  • c. Pledge form (Word)
  • d. Documents outlining the applicant organization
    [NOTE] Individuals and Non-organizations do not have to submit (d).
• (2) Where to submit applications: In principle, event organizers should submit the above-mentioned documents for application by email to one of the following addresses, with the documents arriving three weeks prior to the event.
  • a. The Second Middle East Division of the Ministry of Foreign Affairs of Japan: When organizing an event in Japan or in a country other than Japan and Saudi Arabia.
  • b. The Embassy of Japan in the Kingdom of Saudi Arabia: when organizing an event in Saudi Arabia, outside the jurisdiction of the Consulate-General of Japan in Jeddah.
  • c. The Consulate-General of Japan in Jeddah: when organizing an event within the jurisdiction of the Consulate-General of Japan in Jeddah (Makkah province and Madinah Province).
• (3) Once the application has passed the examination process, the organizers will be notified of the results. If the event is approved as a commemorative event, the organizers will be able to use the official logo on their websites, social media, and in other promotional media for the event.

After the completion of the event, a summary form (Word) on the content or the results of the event should be submitted to the Japanese authority that issued the approval of the event.

• (1) Notes for sending applications
  • a. Submitted documents will not be returned to the applicant.
  • b. We may contact you and ask for submission of additional documents if application is incomplete.
  • c. Last-minute application or application lacking sufficient documentation may not be accepted.
  • d. We cannot respond to any inquiries regarding the examination process.
• (2) Notes for the preparation and implementation of events
  • a. Organizers of the event shall bear full responsibility for the implementation of the event, and the approval of the event does not impose any responsibility on the Ministry of Foreign Affairs of Japan. The approval of the event does not mean providing financial support for the event.
  • b. In a case that the event is cancelled, or a major change of the event is made since its application, the information should be reported promptly to the authority to which the application was made (the Ministry of Foreign Affairs of Japan, the Embassy of Japan in Saudi Arabia, or the Consulate General of Japan in Jeddah).
  • c. The approval may be withdrawn if any of the following cases apply.
    • When the organizer does not report promptly to the appropriate authority in case the content of the event was changed from the time of application.
    • When it turns out that the event falls under any of the cases of 1(3) (a) to (f), due to details of the event that had not been included in the application documents, or to the changes in the content of the event from the time of application.
    • When the organizer changes the aspect ratio, color or design of the anniversary logo, or used the anniversary logo for non-authorized events.

(1) If the project is to be carried out in Japan

Tel: +81(0)3-5501-8314
Email: japan-ksa70@mofa.go.jp

(2) If the project is to be carried out in Saudi Arabia

The Embassy of Japan in the Kingdom of Saudi Arabia (except for Makkah and Madinah Provinces)

Tel: +966(0)11-488-1100
Email: info@rd.mofa.go.jp

The Consulate-General of Japan in Jeddah (only Makkah and Madinah Provinces)

Tel: +966-(0)12-667-0676
Email: info.cgj@je.mofa.go.jp