PREAMBLE

　For the purpose of executing the project (Phase II) for the Asian Statistical Institute (hereinafter referred to as the "Institute") to be undertaken by the Governments of Afghanistan, Australia, Bangladesh, Fiji, Gilbert and Ellice Islands, Hongkong, India, Indonesia, Iran, Japan, Laos, Malaysia, Nauru, New Zealand, Pakistan, Papua New Guinea, Philippines, Republic of Korea, Singapore, Sri Lanka, Thailand, Tonga and Western Samoa (hereinafter referred to as the "Goverments"), in co-operation with the United Nations Development Programme (hereinafter referred to as the "UNDP"), for which the United Nations Educational Scientific and Cultural Organization (UNESCO) and the Food and Agricultural Organization of the United Nations (FAO) shall act as Executing Agency, this Project Document shall be the Plan of Operation provided for in the Agreement between the Government of Japan and the United Nations Development Programme concerning Assistance for the Establishment and Operation of the Asian Statistical Institute signed in New York on 3 September 1969 and is such agreements as the other Government may have entered into with the UNDP concerning assistance from the UNDP as follows:

　Afghanistan…………………………21 February 1960

　Australia……………………………6 February 1967

　Bangladesh…………………………31 July 1972

　Fiji……………………………………13 October 1970

　India…………………………………20 October 1959

　Indonesia……………………………17 November 196

　Iran……………………………………6 October 1959

　Laos……………………………………30 April 1960

　Malaysia………………………………25 July 1961

　New Zealand…………………………28 June 1963

　Pakistan………………………………25 February 1960

　Philippines……………………………28 June 1961

　Republic of Korea……………………21 April 1961

　Singapore……………………………11 March 1975

　Sri Lanka………………………………3 May 1961

　Thailand………………………………4 June 1960

　Tonga…………………………………22 April 1971

　United Kingdom of Great Britain and Northern Ireland………7 January 1960

　Western Samoa………………………5 June 1963

SECTION I. OBFETIVES OF THE PROJECT

A. LONG RANCE OBJECTIVES

1. The long range objectives of the Institute are as follows:

(1) To help improve the standards of statistics, qualitatively and quantitatively, in the countries of the ESCAP region, through training and related research in applied statistics, in order to provide a firm base for the formulation and evaluation of economic and social development plans, and for decision-making in administrative, economic, business, social, and other relevant spheres;

(2) To serve as a center for training of the statistical personnel of the countries of the ESCAP region to meet their needs for trained personnel as intermediate and senior levels in the field of applied statistics;

(3) To assist in promoting and strengthening training programmes and related research in applied fields of statistics in the region at national and international level; and

(4) In collaboration with the Statistic Division of ESCAP and other regional institutions, to undertake research and provide advisory services in connection with its training-functions.

B. IMMEDIATE OBJECTIVES FOR THE SECOND PHASE

2. The Institute shall, in its second phase, aim at selecting programmes which meet the needs of the countries of the region in general, and of the statistically least developed countries, in particular. Accordingly, its programme of activities shall consist of:

(i) A general training course with practical orientation for statisticians for Government service for a period of about six months;

(ii) Advanced courses, seminars and/or workshops for professional statisticians in specialized fields, of statistics for about four to eight weeks;

(iii) Country or sub-regional courses, seminars and/or workshops in specific subjects, for statisticians in the countries, for about four to eight weeks;

(iv) Facilities for preparation of manuals and other training expositions required for training, including dissemination of training material to member countries and research for preparation of training materials; and

(v) Facilities for officials deputed from the countries to carry out special studies of an applied nature; providing advisory services for the improvement of statistical training at national centres;organizing seminars and workshops in furtherance of the objectives of the Institute, in collaboration and co-operation with the Statistics Division of ESCAP, other regional institutions, United Nations Statistical Office and Specialized Agencies.

SECTION II  ORGANIZATION OF PROJECT

A. GENERAL RESPONSIBILITIES

3. Subject to any modifications required to give effect to any decision taken in implementation of ESCAP Resolution 158 (XXXI) concerning Regional Training Institutions of the Commission supported by the United Nations Development Programme, the organization of the project will be as laid out below.

4. The participation governments, the UNDP and the Executing Agency, shall jointly be responsible for the execution of the project and the realization of its objectives as described in Section I of this Project Document.

5. The participating governments shall provide to the project the regional project personnel, training and research facilities, land, buildings, equipment and other required services for the Institute's activities.

6. The UNDP undertakes to complement and supplement the government's participation and will provide, through the Executing Agency, the required expert services, equipment and other services within the funds available to the project.

7. Upon commencement of the project, the Executing Agency shall assume primary responsibility for project execution. However, that primary responsibility shall be exercised in consultation and in agreement with the Advisory Council. Arrangements to this effect shall be stipulated in the Project Work Plan as well as for the transfer of this responsibility to the single intergovernmental Governing Council to be set up in purchase of Resolution 158 (XXXI) during the execution of the project.

8. All or part of the governments' participation may take the form of a cash contribution to UNDP. In such cases, the Executing Agency will provide the related services and facilities and will account annually to the UNDP and to the governments for the expenditure incurred.

9. All personnel, equipments and facilities provided to the project by the participating governments, UNDP and other sources shall be under the control of the Executing Agency and shall be utilized for the proper execution of the project and for realizing its objectives.

B. PARTICIPATION OF THE GOVERNMENT OF JAPAN

10. In conformity with Articles III and IV of the Agreement between the Government of Japan and the UNDP concerning Assistance for Establishment and Operation of the ASI the Government of Japan shall, on the basis of its relevant and applicable laws and regulations and in accordance with its budgetary appropriations, provide office space, fellowships, hostel and other facilities, equipment, and services of local project personnel, as specified in this Project Document, required to fulfil the programme of work of the Institute. Budgetary provision-either in kind or in cash for the Government's participation as specified shall be set forth in the Agency named in the cover page of this document, which will hereinafter be referred to as the "Co-operating Agency" and which will be responsible for supplying the personnel, equipment and facilities provided for in the Government in-kind contribution to the project.

11. The personnel, equipments and facilities provided to the Institute as the host Government's in-kind contribution shall be available for use in all the activities and programmes of Institute.

12. All personnel and facilities made available to the project shall be under the direction of the Project Manager/Director. The personnel assigned to the project shall carry out such duties as specified in Section IV of this Project Document.

13. The estimated cost of items included in the Government of Japan's in-kind contribution, as detailed in the Project Budget, shall be based on the best information that price fluctuations during the period of execution of the project may necessitate and adjustment of said contribution in monetary terms; the latter shall at all times be determined by the value of the services, equipment and facilities required for the proper execution of the project. 

14. Within the given number of man-months of personnel services described in the Work Plan, minor adjustments of individual assignments of project personnel provided by the Government of Japan may be made by the Government in consultation with the Executing Agency, if this is found to be in the best interests of the project.

15. The Government of Japan shall defray brokers' fees and other charges related to the clearance of project equipment.

C. PARICIPATION OF THE GOVERNMENT

16. The services and facilities specified in the Work Plan which are to be provided to the project by the Governments by means of a contribution-in-cash shall not be set forth in the Project Budget. Payments of this amount shall be made in local currency to the UNDP in accordance with the schedule of Payments by the government.

17. Payments of the above-mentioned contribution to the UNDP on or before the dates specified in the Schedule of Payments by the governments is a prerequisite to commencement or continuation of project operation.

D. PARTICIPATION OF THE UNDP AND OF THE EXECUTING AGENCY

18. The UNDP shall provide to the project through the Executing Agency the services, equipment and facilities described in the Work Plan. Budgetary provision for the UNDP contribution as specified shall to set forth in the Project Budget.

19. The Executing Agency shall consult with UNDP and the Governing/Advisory Council on the candidature of the Project Manager/Director, who, under the direction of the Executing Agency, will be responsible in the host country for the Executing Agency's participation in the project. The project Manager/Director shall supervise the experts and other personnel assigned to the project. He shall be responsible for the safe custody, installation and maintenance, insurance and replacement, if necessary, of all equipment provided to the project from UNDP funds.

20. On the recommendation of the Project Manager/Director, the Executing Agency shall assign international staff and other personnel to the project as specified in the work Plan. The Project Manager/Director, under the general guidance of the Institute's Governing/Advisory Council, shall select the Fellows and decide on other matters relating to training.

21. Fellowships provided by the UNDP and governments(*) and from other sources, shall be administered in accordance with the fellowships regulations of the Executing Agency.

22. All material, equipment and supplies which are purchased from UNDP resources will be used exclusively for the execution of the project, and will remain the property of the UNDP in whose name it will be held by the Executing Agency. Equipment supplied by the UNDP shall be marked with the insignia of the UNDP and of the Executing Agency.

23. Arrangements may be made, if necessary, for a temporary transfer of custody of equipment to local authorities during the lifetime of the project, without prejudice of the final transfer.

24. Prior to completion of UNDP assistance to the project, the governments, the UNDP, and the Executing Agency shall consult as to the disposition of all project equipment provided by the UNDP. Title to such equipment shall normally be transferred to the institute, or to an entity nominated by the governments, when it is required for continued operation of the Activities following directly therefrom. The UNDP may, however, at its discretion, retain title to part or all of such equipment.

25. At an agreed time after the completion of UNDP assistance to the project, the governments and the UNDP, and if necessary, the Executing Agency, shall review the activities continuing from or consequent upon the project with a view to evaluating its results.

E. FASILITIES, PRIVILEGES AND IMMUNITIES UNDP and Executing Agency Personnel

26. The Executing Agency shall provide the Government of Japan with the list of personnel to whom the privileges and immunities mentioned in Article VIII of the Agreement concluded on 9 September 1969 between the Government of Japan and the UNDP shall apply. Except that of Japan's contribution in kind.

SECTION III. REVIEW AND REVISION OF THE PROJECT DOCUMENT

27. The Governments, the UNDP and the Executing Agency may make joint decisions at any time during the normal course of project operations which affect the Work Plan of Project Budgets and agree to modifications required in the Project Document, provided they are within the scope and intent of the project.

28. Where so indicated in the Work Plan and without prejudice to any other periodic review, the Governments, the UNDP and the Executing Agency shall undertake a mind-project review of the Project Document for the following purposes:

a. To review the design and objectives of the project in order to ensure their continuing efficacy and if necessary to agree on modifications thereof;

b. To assess progress towards the attainment of project objectives;

c. To identify problem areas, if any, impending the execution of the project, with a view to reaching joint agreement on indicated solutions; and 

d. To agree on revisions, as necessary, of the Work Plan and Project Budgets.

29. All agreed modifications to the text shall be reflected in Adjustments or Amendments to this Project Document which shall be prepared by the Executing Agency.

SECTION IV WORK PLAN

A. DESCRIPTION OF PROJECT ACTIVITIES

30.(i) General training Course on Applied Statistics

　Location Tokyo

　Staring Date and duration September/October to February/March each year during 1975, 1976, 1977, 1978, 1979.

　The Institute will organize in Tokyo annually a general training course in applied statistics for a period of six months.

　The subject-matter fields in which training will be imparted will consist of:

(a) Agricultural Statistics

(b) Demographic & Social statistic

(c) Economic Accounting Statistics

(d) Economic Statistics

(e) Statistical Methods & Sampling

　In addition, an introductory course on basic mathematics will be given for participants who lack the necessary back ground in this area.

　Lectures will also be arranged on automatic data processing and statistical organization and administration.

(ii) Advanced Courses and Seminars

　Flexible 

　4 to 8 weeks,timing flexible

　Intensive four to eight-week courses/seminars will be held for senior statisticians in specialized subjects.

　Specific topics will be selected in consultation with the Institute's Advisory/Governing Council and ESCAP's Committee on Statistics.

(iii) Country or Sub-regional Courses,Workshops and Seminars

　In requesting countries 4 to 8 weeks,timing flexible

　These courses will be held in requesting countries for a duration of four to eight weeks on specific fields. In organizing these courses/seminars/workshops, the Institute will give preference to statistically least developed countries.

(iv) Preparation of Manuals and other training materials

　Location Tokyo

　Starting Date and duration The teaching staff will prepare manual s and other training material and expositions and undertake research for preparation of training material required for the Institute's courses and for implementing its training functions.

(v) Facilities for officials deputed from the countries for special studies

　Tokyo

　The Institute will offer facilities including guidance to officials deputed from the countries to carry out special studies of an applied nature and provide advisory services for the improvement of statistical training at national centers.

(vi) Joint Seminars and Workshops

　Tokyo or any other designated place

　The Institute's staff will co-operate with the Statistics Division of ESCAP, United Nations Statistical Office, Specialized Agencies and other organizations in conducting joint seminars and workshops on topics of interest within the general framework of the Institute's activities.

(vii) Submission of Agency Terminal Report 1980

B. DESCRIPTION OF UNDP INPUTS

31. Assignment of International Staff

　The contribution to be provided by the UNDP will consist of the following international staff who will be engaged during the period of the Second Phase in the implementation of the project activities; one Project Manager/Director, one Deputy Director (Training), five statisticians, one Administrative Officer and short-term consultants/guest lectures. In addition, the contributions will include a provision of funds for fellowships for advanced courses/seminars, equipment and miscellaneous costs. The assignment, location, starting date and duration of each post area described below;

(a) Project Manager/Director

　Location Tokyo

　Starting DateOct. 1975

　Duration60m/m

　Assignment

　Appointed by the Secretary-General of the United Nations on the recommendation of the Executive Secretary of the ESCAP after the latter has consulted UNDP and the Advisory/Governing Council. The PM/D is responsible to the Executing Agency for the execution of the Project activities and the administration of the Institute in accordance with the guidance of the Advisory/Governing Council. For the proper implementation of the Project, the PM/D directs the Project activities including the work of the faculty members and all other staff members assigned to the Institute.

　The PM/D is also responsible for communication with the competent authorities of the participating countries of the region as well as other regional or international organizations concerned. He submits reports on the Project activities to the Advisory/Governing Council of the Institute and the United Nations. He co-operates with the heads of other regional institutions in the pr9omotion of training and research activities in the region. Time permitting, the PM/D participates in the training, research and advisory functions of the institute. The PM/D represents the Instituted or deputes a representative to participate in to the activities of the Instituted, as and when necessary.

　The PM/D is responsible for selecting the staff of the Institute and recommending them for recruitment.

　The PM/D must have high academic qualifications in statistics and/or applied economics and considerable experience in statistical development and statistical operations and in the organization of training, research and advisory activities of government statistical offices in the ESCAP region.

(b) Deputy Director (Training)

　Location Tokyo

　Starting DateOct. 1975

　Duration 60m/m

　Assignment

　The Deputy Director (Training) assists the PM/D in all executive and administrative duties and takes charge of the Institute in the absence of the PM/D. He assists the PM/D

　Inter alia in co-ordinating technical activities of the Faculty members and in working out the detailed programmes of various courses and seminars conducted by the Institute. The D/D(T) also participates in the training, research and advisory functions of the Institute.The D/D(T) should have high academic qualifications and sound knowledge of applied economics or statistic; and long experience in either of these fields and in organizing and conducting training programmes.

(c) Statistician (Economic Accounting Statistics)

　Location Tokyo

　Starting DateOct. 1975

　Duration 57m/m

　Assignment

　Under the Direction of the PM/D to carry out professional training in the field of national accounts with particular reference to the construction of such accounts, and their uses in economic appraisal and development planning.

　The duties will include imparting training in General, Advanced and Country Courses/Seminars, organizing Advanced and Country Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellows, supervising the study and work programmes of the fellow assigned to heim, participating in symposia, conferences, etc. On topics of interest to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of national accounts, income analysis and income distribution.

　The expert must have high academic qualification in economic accounting, econometrics and statistics, with considerable teaching experience, and practical experience in the construction of national accounts and income analysis preferably in the Asia and Pacific region.

(d) Statistician (Statistical Methods & Sampling)

　Location Tokyo

　Starting Date Oct. 1975

　Duration 57m/m

　Assignment

　Under the direction of the PM/D to carry out professional training in statistical methods and sampling with particular reference to the practical problems of collecting, tabulating,analyzing and interpreting statistical data in different subject matter fields.

　The duties will include imparting training in General, Advanced and Country Courses/Seminars, organizing Advanced and Country Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellows, supervising the study and work programmes of fellows assigned to him, participating in symposia, conferences, etc. on topics of interact to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of statistical methods and sample surveys.

　The expert must have high academic qualifications in mathematical statistics and considerable experience in the application of statistical methods including sampling techniques and in imparting professional level training to statisticians.

(e) Statistician (Economic Statistics)

　Location Tokyo 

　Starting Date Oct. 1975 

　Duration 57m/m

　Assignment

　Under the direction of the PM/D to carry out professional training in economic statistics with particular reference to the practical problems of collecting, tabulating, and making available valid and timely economic statistics useful for assessing economic development and for guiding economic policy and planning.

　The duties will include imparting training in General, Advanced and Country Courses/Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellow, supervising the study and work programmes of fellows assigned to him, participating in symposia, conferences, etc. on topics of interest to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of economics with extensive teaching and work experience in applied aspects of economic statistics.

　The expert should have high academic qualifications in statistics and/or economics with extensive teaching and work experience in applied aspects of economic statistics.

(f) Statistician (Agricultural Statistics)

　Location Tokyo

　Starting Date Oct. 1975

　Duration 57m/m

　Assignment

　Under the direction of the PM/D to carry out professional training in agricultural statistics with special emphasis on the statistic needed for agricultural development planning in the region covering sample surveys, censuses and other means of obtaining agricultural statistics in the region.

　The duties will include imparting training in General, Advanced and Country Courses/Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellow, supervising the study and work programmes of fellows assigned to him, participating in symposia, conferences, etc. on topics of interest to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of agricultural statistics. 

　The expert should have high academic qualifications in statistics with considerable professional experience in dealing with agree-cultural statistics and imparting professional level training in agricultural statistics.

(g) Statistician (Economic Statistics)

　Location Tokyo

　Starting Date Oct. 1975

　Duration 15m/m

　Assignment

　Under the direction of the PM/D to carry out professional training in economic statistics with particular reference to the practical problems of analyzing socio-economic statistical data.

　The duties will include imparting training in General, Advanced and Country Courses/Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellow, supervising the study and work programmes of fellows assigned to him, participating in symposia, conferences, etc. on topics of interest to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of economic statistics for socio-economic development. 

　The expert must have high academic qualification in mathematical statistics and economics.  He should also have extensive knowledge and considerable experience in analyzing socio-economic statistical data for understanding workings of economies and in providing quantitative and qualitative basis essential for formulation of socio-economic development policy and plan.

(h) Administrative Officer

　Location Tokyo 

　Starting Date Oct. 1975 

　Duration 15m/m

　Assignment

　The duties of the administrative officer are to supervise, under the direction of the PM/D to work of the administrative support personnel appointed by the United Nations, handle all the accounts and financial arrangements of the funds for payment of stipends to Fellows, salaries of local staff, miscellaneous expenditure, medical claims, etc., welfare activities for Fellows, supervise proper arrangements of facilities, documentation and other administrative affairs within the framework set forth in the present Project Document of the Institute.

　The Administration Officer should have appropriate qualifications in Administrative or Social Sciences and experience in practical administrative management.

(i) Consultants/guest lectures

　Location Tokyo or other places in the region

　Starting Date As required

　Duration 20m/m

　Assignment

　Consultants and/or guest lecturers who are recruited on an ad hoc basis for the short-term assignment are to carry out, under the direction of PM/D, various components of the training programmes as required to meet specific needs for specific types of expertise mainly in connection with professional training. Qualifications of the posts will vary according to the requirements. 

　Training Provisions

32. The UNDP contribution will be needed finance each year 7.5 man-months of Advanced Course/Seminar Fellowships to supplement 15 man-months of Fellowships expected from donor countries like Australia and the Netherlands.

33. It is proposed to conduct Country, Sub-regional and Regional Courses, Workshop and Seminars, each of four to eight-week duration, with an average frequency of about two per year and to provide advisory services on request of countries. Before conducting the training course of providing such advisory services, the ASI will enter into an agreement with the host government specifying terms and conditions under which the training would be conducted or advisory service provided.

　UNDP-Provided Supplies and Equipment

34. The expenditures have been divided into tow sub-heads:  Expendable Equipment and Non-Expendable Equipment. 

35. A sum of US$11,500 has been provided mainly for books and periodicals under Expendable Equipment. Under Non-Expendable head, a provision of US$5,000 is made for purchase of on e car in 1975 to replace the existing car purchased from UNDP funds in 1969, for use of the Project Manager/Director.

　Miscellaneous

36. Operation and maintenance of equipment-$8,000. The expenditure under this head covers repairs and maintenance or car and other UNDP-provided equipment.

　Reporting costs-$1,500

　Sundry-$13,000

C. DESCRIPTION OF GOVERNMENTS INPUTS

37. The Contributions from the participating Governments are made in cash as well as in kind. The contributions in kind are made mainly by the Government of Japan, which hosts the Institute.

1. Government Counterpart Contributions in Kind

(i) Prerequisites

38. In conformity with Article III of the Agreement between the Government of Japan and the United Nations Development Programme dated 9 September 1969, the Government of Japan shall, on the basis of its relevant and applicable laws and regulations and in accordance with its annual budgetary appropriations, provide office space, fellowships, hostel and other facilities, equipment, and services or local project personnel  as specified in this project Document, required to fulfil the programme of work of the Institute. The Co-operating Agency of the Government of Japan will be the Administrative Management Agency, Prime Minister's Office. The Co-operating Agency will be mainly responsible for supplying the personnel services, equipment and facilities provided for in the contribution of the Government of Japan.

(ii) Training Provisions

39. Thirty fellowships proposed for the six-month General Course will be financed by the Government of Japan, as part of its contribution in kind to the project. The Project Manager/Director, under the general guidance of the Institute's Governing/Advisory Council, shall select the Fellows and decide on other matters relating to training.

(iii) Assignment of National Staff

40. The national staff for the Second Phase of the Project will consist of one Project Co-Manager/Deputy Director (Administration), one Administrative Co-ordinator, one General Affairs Officer, one Assistant Administrative Co-ordinator, one Assistant General Affairs Officer, one Librarian and six Administrative Support Personnel composed of two clerks, three typists and one driver, who will be engaged, throughout the period of the Second Phase, in the implementation of Articles III and IV of the Agreement between the Government of Japan and the UNDP dated 9 September 1969. They will perform their duties in the Institute, under the direction of the Project Manager/Director.

41. The assignment, location, starting date and duration of each professional post are described below:

(a) Project Co-Manager/Deputy Director (Administration)*

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment

　Designated by the Co-operating Agency in consultation with the executing Agency on  a full-time basis, the Project Co-Manager/Deputy Director (Administration) carries out, under the direction of the Project Manager/Director, such responsibilities in the Project as are assigned to him by the Co-operating Agency in accordance with the Agreement between the Government of Japan and the UNDP dated 9 September 1969.

　He concureentluy holds, in the Administrative Management Bureau, Administrative Management Agency, Government of Japan, the post of Director for International training Co-operation, the duties of which are "to take charge, under the direction of his superiors, of those functions of the Administrative Management Bureau which are stipulated in Article 2-9-2 and Article 2-14 of the Law establishing the Administrative Management Agency" (Article 9 of the Ordinance on Organization of the Administrative Management Agency).

　That Law defines the scope of AMA's functions, of which those relevant to ASI are "to perform matters related to co-operation in the training conducted at the Asian Statistical Institute in accordance with the Agreement between the Government of Japan and the United nations Development Programme concerning Assistance for Establishment and Operation of the Asian Statistical Institute" (Article 2-9-2) and "to collect information and material necessary for performing the function"(Article 2-14)

(b) Other Professional Staff

　Under the direction of the Project Manager/Director;

1. Administrative Co-ordinator

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment 

　Assists the Project Co-Manager/Deputy Director (Admin.) in supervising co-operation activities directly related to the training programmes.

2. General Affairs Officer

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment

　Assists the Project Co-Manager Deputy Director (Admin.) in supervising general affairs.

3. Assistant Administrative Co-ordinator

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment

　Assists the Administrative Co-ordinator in carrying out activities directly related to the training programmes including inviting Japanese guest lecturers, reproduction or printing of teaching materials or Institute publications, organizing field trips, etc.

4. Assistant General Affairs Officer

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment

　Assists the General Affairs Officer in carrying out general affairs including preparation of budgetary requests,execution of budget and accounting,administration of AST promises, liaison with the agencies and organizations concerned such as Institute of Developing Economies (IDE) ,Japan  International Cooperation Agency (JICA), local governments, control over the official car, etc. He also handles matters related to fellowships.

5. Librarian

　Location Tokyo

　Starting Date Oct. 1975

　Duration 60m/m

　Assignment

　Carries out Library service.

42. Government-provided Building, Supplies and Equipment

(a) Buildings

i. Annex buildings of the Institute of Developing Economics for training, research and office spaces.

　Location Tokyo

　Starting Date Oct. 1975

　Availability Two full floors will be made available*

ii. Tokyo International Centre hostel for Fellows of the Institute

　Location Tokyo

　Starting Date Oct. 1975

　Availability Not less than 30 rooms will be made available as and when required

(b) Supplies and Equipment

　Availability These already available will be replaced or supplemented as and when required

　Location Tokyo

　Starting Date Oct. 1975

　Training, research and office equipment, furniture, car for local transport, use of electronic computer and library facilities of Institute of Developing Economics (IDE).

2. Governments counterpart Contribution in Each

43. The countries participating in the Project, including the host country, shall make contribution in cash as indicated in the schedule on page 33, which are to be utilized for meeting the various-expenditures related to the training and other activities of the Institute. During the second phase, these contributions will finance the recruitment of experts, administrative support personnel, training fellowships and travel in connection with the Governing/Advisory Council meetings and the Mid-term Review mission. The posts to be financed from the Governments counterpart Contribution in cash include: (i) one Statistician (Demographic & Social Statistics), (ii) One Statistician (Economic Statistics); (iii) one administrative officer; and (iv) administrative support personnel consisting of one regionally recruited secretary, for the Project Manager/Director, one locally recruited secretary and one driver/messenger. These contributions will also provide financing for 112.5 man-months of fellowships for Advanced Courses/Seminars and for miscellaneous costs.This will cover an area of 1,240 square metres (approx.) excluding toilets, landing and emergency staircases.

44. It is also proposed to offer to the developing countries of the region one research fellowship of three-month duration per year, to enable a suitably qualified senior government statistician from one of these countries, to work at the Institute on applied statistical research problems of particular interest to his country.

45. The assignment, location, starting date and duration of each professional post in show below:

(a) Statistician (Demographic & Social Statistics)

　Location Tokyo

　Starting Date Oct. 1975

　Duration 57 m/m

　Assignment

　Under the direction of the PM/D to carry out professional training in demographic and social statistics. 

　The duties will include imparting training in General, Advanced and Country Courses/Courses/Seminars, preparation of training materials for these programmes, providing guidance to research fellow, supervising the study and work programmes of fellows assigned to him, participating in symposia, conferences, etc. on topics of interest to the Institute and carrying out of research and advisory activities assigned within the purview of the functions of the Institute, particularly in the area of demographic and social statistics.

　The expert should have high academic qualification in statistics and applied demography, and considerable professional experience in dealing with demographic and social statistics and in imparting professional level training in these fields.

(b) Statistician (Economic Statistics)

　Location Tokyo

　Starting Date Jan. 1977

　Duration 12 m/m

　Assignment

　Please see the job description given for post (g) at page 13. The same post will be transferred from UNDP budget to Government Counterpart Cash Contribution (GCCC) budget on 1 January 1977.

　 Extension beyond 31 December 1977 will be considered in due course subject to availability of financial resources.

(c) Administrative Officer

　Location Tokyo

　Starting Date Jan. 1977

　Duration 45 m/m

　Assignment

　Please see the job description given for post (h) at page 14. The same post will be transferred from UNDP budget to Government Counterpart Cash Contribution (GCCC) budget on 1 January 1977.

D. SCHEDULE OF OPERATIONS

46. The Executing Agency shall commence execution of the project (Phase II) upon receipt of written authorization from the UNDP.

47. Field operations on the project (Phase II) are planned to commence October 1975 and to continue on the project until approximately September 1980.

E. INSTITUTIONAL FRAMEWORK

48. The Institute is established by the Government in Tokyo, Japan as an autonomous institution under the aegis of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP). Until such time as ESCAP Resolution 158 (XXXI) is implemented, the United Nations acts as Executing Agency for the UNDP. Within the United Nations, ESCAP will carry out the substantive responsibilities of the Executing Agency, in consultation with the U.N. Statistical Office, FAO, UNESCO and other Specialized Agencies and the Project Manager/Director is responsible for the administration of the Institute in accordance with this project document. He submits a general report each year to the annual session of ESCAP for its consideration and takes such action as may be necessary to promote the objective and the work of the Institute.

49. Subject to the provisions contained in paragraph 51, the Institute shall be guided by the Advisory Council which is responsible for advising on the programmes and working of the Institute. It is composed of the following members:

(i) The Executive Secretary of ESCAO as Chairman ex-officio;

(ii) The chief of the Statistics Division of ESCAP as an ex-officio member;

(iii) A representative of the host government, namely the Government of Japan;

(iv) Five members of recognized professional standing from the member and associate member countries (other than Japan) in the ESCAP region, elected by the United Nations Economic and Social Commission for Asia and the Pacific. In electing the members, care should be taken to ensure equitable geographical representation. These members would be elected for a term of three years and be eligible for re-election;

(v) The Project Manager/Director of the Institute as ex-officio member and Secretary of the Advisory Council, participating in the deliberations without vote;

(vi) A representative of UNESCO as ex-officio member; and 

(vii) A representative of FAO as ex-officio member.

50. The Advisory Council will meet once a year or, when necessary, more often during the period of the project. The chairman would invite representatives of the United Nations, and the other related specialized Agencies to participate in a consultative capacity in dealing with matters of common concern.

51. The operation of the Institute during its second phase will be eventually governed by the ESCAP Resolution 158 (XXXI) on the regional training institutions of the commission supported by the United Nations Development Programme which envisage the following:

(a) effecting the appropriate change in the various legal instruments or plans of operation governing the regional institutions in order that these institutions may become inter-governmental entities;

(b) establishing a single inter-governmental governing council for the four institutions, which will replace the existing separate advisory bodies;

(c) setting up a co-ordinating committee at the technical level to assist the inter-governmental Governing Council;

(d) establishing an expert advisory committee for each of the institutions to assist them in their respective substantive programme areas.

SECTION V PROJECT BUDGET

SECTION VI SIGNATURE

　This Project Document will enter into force after three governments (including the Government of Japan) have signed, as well as the Participating and Executing Agency and the United Nations Development Programme.