23 Recommendations Further collaboration between MOFA Headquarters and the Overseas Establishments is critical for timely submission of project completion reports. It is also essential to compile examples of the use of counterpart funds as office references as well as to implement PR proactively in both Japan and the recipient country. Implementation status of response measures The project completion report or a progress report has been submitted almost without delay by making frequent inquiries to Palestine. Palestinian counterparts have realized that the report submission is a prerequisite for approval of new projects. This case has been introduced in training for newly assigned personnel of the International Cooperation Bureau of MOFA as an example of good practice (excellent implementation) of counterpart fund projects in economic cooperation. MOFA continues to actively promote PR, such as timely posting information on websites of Overseas Establishments.Evaluation of Individual Project under Grant Aid Recommendations The project scope should be clarified according to each purpose of emergency and humanitarian assistance and development assistance. MOFA should also enhance its function to ensure the relevance of project scope in the project planning stage. The discussion record of changes to project process should be preserved. Appropriate PR should be implemented and it is desirable to report back to Japan on the operation and maintenance conditions of equipment from the recipient country. Implementation status of response measures More efforts are being made to define the urgency of the project when considering a new project. Furthermore, MOFA is striving to form and implement the most effective assistance without duplication, based on well coordination with the Embassy of Japan and international organizations local office or office in Japan. The records of the review process are stored appropriately. MOFA continues to preserve the records thoroughly. MOFA has been actively implementing PR about Japan’s assistance for Syrian refugees, utilizing MOFA’s website and opportunities at international conferences. Attention is paid to make a mechanism for enhanced collaboration with project executing agencies, considering monitoring, management after delivery and proper PR for Japan’s aid.Non-Project Grant Aid (FY 2014 Palestine)2Emergency Grant Aid for the Project to Implement Emergency Measures in Response to the Influx of Syrian Refugees (FY 2013 Jordan)1
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