Flow Chart of the Grant Aid Process

Request & Screening
	Request for grant aid by the government of the recipient country to the Japanese embassy
	Screening of the project by MOFA
	MOFA instructs JICA to conduct a study of the requested project

Study of Project
	Dispatch of a preliminary study team by JICA (when necessary)
	Dispatch of a basic design study team by JICA
	Dispatch of a team to explain the draft report by JICA (when necessary)	*Note 1

Appraisal & Approval
	JICA submits a final report to MOFA
	Appraisal of the study report of the project by MOFA
	Agreement on a draft of the Exchange of Notes between the government of Japan (GOJ) and the government of the recipient country
	Approval of the project by the Japanese cabinet at a ministerial-level meeting

Implementation & Disbursement
	Exchange of Notes (E/N)
	Conclusion of a banking arrangement by the government of the recipient country
	Conclusion of a contract with a Japanese consultant and verification of the contract by MOF
	Review of the detailed design and tender documents by JICA
	Tender
	Review of the tender evaluation by JICA
	Conclusion of a contract with a Japanese contractor and verification of the contract by MOFA
	Construction/procurement and disbursement
	Completion of the construction/procurement and transfer of the facilities or equipment	*Note 2

Post-Implementation
	Operation and maintenance of the facilities or equipment by the government of the recipient country
	Submission of an annual report on the facilities or equipment to MOFA, through the Japanese embassy

Note 1:

Requested projects are subject to a thorough review before the decision to extend the grant aid is made.
Japan does not make any aid commitments to the recipient country until it completes a study of the proposal. The final decision is made after agreement has been reached on the basic design of the requested projects including the site and the scale and type of facilities and equipment. Investigative teams are usually dispatched to the recipient country twice for each proposed project.

Note 2:

The project must be completed within the same Japanese fiscal year that the Japanese cabinet approved the project. When absolutely necessary agreed by the GOJ, the period of the E/N can be carried over to the next Japanese fiscal year. However, it cannot be carried over to the third Japanese fiscal year.

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